Once you’ve selected a space, you can begin the booking process.

​
Starting a Reservation

To start a booking:
  1. Click the “+” button located at the bottom-right of the screen.

​
Booking Window Fields

A booking window will open with the following fields:
  • Subject
    Title of the meeting or reservation.
  • Participants
    Internal participants you want to invite.
  • External Visitors
    Guests outside your organization.
  • Date
    Select the desired date and time for your booking.
  • Space
    The room or workspace being reserved.
  • Teams Meeting
    Optionally create a Microsoft Teams meeting link.
  • Description
    Additional details about the meeting.
  • Public or Private
    If marked as Private, the organizer’s name and meeting subject will be hidden on room displays and public lists.
  • Comments
    Optional notes or instructions.
  • Visual
    Upload an image that may be shown on room panels or digital signage.
  • Additional Services
    Add extra services (e.g., catering, equipment).

​
Adding Participants

You can select participants from your contact list or enter them manually.
All participants will receive an email notification informing them of the invitation.

​
Adding External Visitors

You can also invite external visitors:
  • This function is connected to the PADS4 Visitor Management System (VMS).
  • External visitors will receive a QR code to use at the reception kiosk for easy check-in.
  • Visitors can self-register upon arrival, and hosts will be notified.
  • Departure can also be registered when the visitor leaves.
To add a visitor:
  1. Click the “+” button under the visitor section.
  2. Fill in the required information.
  3. Click Save to confirm.

​
Adding Additional Services

To request services like catering, AV support, etc.:
  1. Click “Add Additional Services”.
  2. Choose from the available options.
  3. Specify quantities and, if needed, include a comment.
  4. Click Confirm to attach services to the reservation.