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The Room Profiles tab enables you to define reusable configuration settings and operational rules for rooms. By assigning the same profile to multiple rooms, you can simplify room configuration and maintain consistent behavior.

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Overview

When you open Room Profiles, the dashboard displays two default profiles:
  • Bookable rooms
  • Non-bookable rooms
These standard profiles are provided by PADS4 Workspace. You can also create custom room profiles to meet your organization’s requirements. By default, users can view and book all available rooms. To limit access to specific rooms, configure the applicable room permissions in the user profile.

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General

  • Name: Enter a name for the room profile.
  • Description: Enter a description of the profile and its intended use.
  • Use External Booking System: Allows rooms assigned to this profile to be booked through an external booking system, such as Microsoft Outlook.
  • Is a sharing desk profile: Select this option when the profile is used for shared desks or workspaces.
  • Is default assigned to user: Select this option when the workspace is normally assigned to a specific user.
  • Inactive: Select this option to disable the profile. Clear the option to make the profile available again.
  • Limit capacity: Select this option to make only part of the room capacity available. Specify the percentage of capacity that is available for bookings.
  • Enable Cleanup: Prevents rooms assigned to this profile from being booked for 30 minutes after a meeting ends.

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App Booking

The App Booking settings control whether rooms assigned to this profile can be booked through the PADS4 Workspace app.
  • Booking type: Select Calendar for bookings through the Outlook plug-in, or Impulse for direct bookings from a display.
  • Use authentication: Enables or disables user authentication in the Workspace app.
  • Use check in: Enables or disables check-in for reservations in the Workspace app.
  • Anonymous check in: Allows users to check in without authentication.
  • Check in time: Specifies how long users have to check in before an unconfirmed reservation is deleted.
  • Check in time before meeting: Specifies how long before the meeting users can check in.
  • Daily schedule: Defines the days and times during which app booking is available. Select the available days and configure the start and end times.

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Occupancy Sensor Booking

The Occupancy Sensor Booking settings enable automatic room bookings based on data from an occupancy sensor. When the sensor detects presence in the workspace, it can automatically create a reservation.
  • Disable automatic booking: Prevents automatic booking when presence is detected. Sensor bookings can still be deleted manually, and unconfirmed meetings are removed automatically.
  • Time of presence before start: Specifies the number of minutes that presence must be detected before a booking is created.
  • Booking period: Specifies the duration, in minutes, of the reservation created after presence is detected.
  • Lunch break schedule: Defines the start and end time of the lunch break.
  • Time without presence before release: Specifies the number of minutes without detected presence before the room is released automatically.

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Additional Service

Use Additional Service to offer optional services during a booking, such as ordering food or drinks.

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Extended Property

Extended Property can be used to define additional room characteristics, such as comfortable chairs.

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License

  • Use this space in the Outlook plug-in: Makes rooms assigned to this profile available in the Outlook plug-in.
  • Make the QR code available for this space: Generates a QR code for the space. Users can scan the code to open the Workspace app, authenticate with their domain account, and book the room.