The Room Profiles tab allows you to define operational rules for rooms. Each profile sets behavior parameters that can be reused across multiple rooms, streamlining setup and ensuring consistency.

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Creating a Room Profile

To create a new room profile, click the Create Room Profile button.

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General Tab

In the General tab, fill in the following details:

  • Name
    Name of the room profile.

  • Description
    A short explanation of the profile’s purpose.

  • Use External Booking System
    Enables integration with external systems such as Microsoft Outlook.

  • Is a Sharing Desk Profile
    Use this option for profiles intended for shared desks.

  • Is Default Assigned to a User
    Indicates if this desk is normally assigned to a specific user.

  • Inactive
    Marks the profile as in-bookable (e.g., temporarily unavailable).

  • Limit Capacity
    Used in shared office scenarios to restrict the number of available seats.

  • Enable Cleanup
    Adds a cleanup buffer time after a reservation. During this period, the room cannot be booked.

  • App Booking
    Enables bookings via the PADS4 web application or physical room panels.

  • Sensor Booking
    Activates booking based on occupancy sensors (e.g., auto-booking when presence is detected).

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Additional Tabs

  • Additional Service
    Assign additional services such as catering or AV setup to rooms using this profile.

  • Approval
    Require approval from a designated user before a booking is finalized.

  • Extended Property
    Add custom room features like wheelchair accessibility or equipment notes.

  • License
    Enable this room to appear in the Outlook Add-in or assign it a QR Code for user access.