The Room Profiles tab allows you to define operational rules for rooms. Each profile sets behavior parameters that can be reused across multiple rooms, streamlining setup and ensuring consistency. Room Profiles Screen

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Creating a Room Profile

To create a new room profile, click the Create Room Profile button.

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General Tab

In the General tab, fill in the following details:
  • Name
    Name of the room profile.
  • Description
    A short explanation of the profile’s purpose.
  • Use External Booking System
    Enables integration with external systems such as Microsoft Outlook.
  • Is a Sharing Desk Profile
    Use this option for profiles intended for shared desks.
  • Is Default Assigned to a User
    Indicates if this desk is normally assigned to a specific user.
  • Inactive
    Marks the profile as in-bookable (e.g., temporarily unavailable).
  • Limit Capacity
    Used in shared office scenarios to restrict the number of available seats.
  • Enable Cleanup
    Adds a cleanup buffer time after a reservation. During this period, the room cannot be booked.
  • App Booking
    Enables bookings via the PADS4 web application or physical room panels.
  • Sensor Booking
    Activates booking based on occupancy sensors (e.g., auto-booking when presence is detected).

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Additional Tabs

  • Additional Service
    Assign additional services such as catering or AV setup to rooms using this profile.
  • Approval
    Require approval from a designated user before a booking is finalized.
  • Extended Property
    Add custom room features like wheelchair accessibility or equipment notes.
  • License
    Enable this room to appear in the Outlook Add-in or assign it a QR Code for user access.