The Rooms tab provides an overview of all rooms that have been added to the PADS4 Workspace Module. From this tab, you can add, remove, and modify rooms as needed.

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Adding a Room

To add a room to the PADS4 Workspace module, you can choose from two options:

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Import Rooms

This option queries the connected calendar (e.g., Microsoft Exchange) to retrieve room resource information. Once the query is complete, a list of available rooms will be shown, allowing you to select which rooms to add to the system.

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Manual Room Creation

You can also manually create a room that is not part of the connected calendar by selecting the manual creation option. Create a Room Screen

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Room Details

When creating a room, you’ll be required to enter the following information under various tabs:

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General

  • Room Name
  • Description
  • Room Type (Room Profile to be used)
  • Email Address of the room
  • Capacity (maximum occupancy)
  • Image (used in the booking UI)
  • Location
  • Timezone
  • Inactive (check this if the room should not be bookable)
  • Set Reduced Capacity (allow overlapping bookings for the space)

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Equipment

  • Assign equipment available for this room (e.g., projector, display, speaker system)

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Additional Service

  • Add services such as catering, cleaning, or other support options available with the room

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Approval

  • Specify whether bookings for this room require approval

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Extended Property

  • Define additional room properties such as wheelchair accessibility or special use tags

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License

  • Configure whether the room appears in the Outlook Add-in or generates a QR Code for access