This section outlines advanced workspace scenarios that may involve specific configurations, approvals, or delegated access.

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Modular Rooms

PADS4 Workspace supports modular meeting rooms, which are rooms that can be combined or separated using movable partitions.

If configured by administrators, users can:

  • Book one of the individual rooms
  • Or book the combined, larger room as a whole

This setup is common for flexible training areas or boardrooms that can be resized as needed.

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Booking Approval Workflow

Some rooms may require booking approval. In this case:

  • The requester books a room as usual
  • The request is sent to an approver
  • The reservation remains pending until it’s approved
  • Upon approval, the room is officially booked and confirmed

Detailed steps are described in the Appendix: Booking Approval Workflow

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Booking Request Workflow

In some configurations, users are only allowed to submit a booking request rather than select a specific room.

  • The requester fills in desired criteria (e.g., date, equipment, services)
  • A room manager reviews the request
  • Based on the criteria, the manager assigns a suitable room and confirms the reservation

Full process explained in the Appendix: Booking Request Workflow

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Delegation

PADS4 Workspace allows delegation, where one user can manage bookings on behalf of another.

This is useful for:

  • Executive assistants managing calendars
  • Team leads booking on behalf of their group

Once set up, the delegate can view and book through the other user’s calendar.