PADS4 Workspace

PADS4 Workspace is the PADS4 module for booking rooms, desks, and shared services. Users find a space, check its availability, and book it in one place. Administrators decide which spaces exist, who can book them, and how bookings behave. You can use Workspace as a standalone booking solution, or together with the calendar system that your organization already uses.

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How PADS4 Workspace works

Workspace has an administrator side and a user side. PADS4 Workspace connects to external systems for calendars, user accounts, and room hardware:

• Calendars: Microsoft Graph, Microsoft 365, Microsoft Exchange Server, Google Calendar, and iPorta.
• Sign-in: Single sign-on (SSO).
• Occupancy sensors and LEDs: Show whether a room or workspace is free or booked.

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What you can do with PADS4 Workspace

• Book spaces: Reserve meeting rooms, desks, common areas, and group workspaces.
• Find the right space: Filter by capacity, location, equipment, and services, or browse an interactive floor plan.
• Add services: Request additional services, such as catering, with a booking.
• Prevent unused bookings: Use check-in and occupancy sensors to release rooms that nobody uses. Workspace reports these unused bookings as ghost meetings.
• Keep rooms reliable: Users report defective equipment, and administrators mark it as repaired.
• Approve bookings: Require approval for selected rooms, or let a manager assign a room to a booking request.
• Manage remote work and absence: Users declare remote work days and report absence in the Workspace web application.
• Analyze usage: Review occupancy and booking statistics, and export them to PDF or Microsoft Excel.

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Where to start