Book a space

Start the booking

Select the space, and then select the + button in the lower-right corner of the screen. The booking window opens.

Enter the booking details

Complete the fields that you need. See Booking fields.

Add options

Save the booking

Select Save.

The booking appears in your calendar. See My calendar.

Some rooms need approval. In that case, the booking stays pending in your calendar until an approver confirms it. See Workflows.

Booking fields

Field	Description
Subject	The title of the meeting or reservation.
Participants	The people in your organization that you invite. See Invite participants and visitors.
External Visitors	Guests from outside your organization. See Invite participants and visitors.
Date	The date and time of the booking.
Space	The room or desk that you book.
Teams Meeting	Creates a Microsoft Teams meeting link for the booking (optional).
Description	More details about the meeting.
Public or Private	If you select Private, the name of the organizer and the subject are hidden on room displays and in public lists.
Comments	Notes or instructions for the booking (optional).
Visual	An image that can appear on room panels or on digital signage.
Additional Services	Extra services, such as catering or equipment. See Add services to a booking.

Your administrator can turn on Teams meetings for all bookings by default. This works for rooms that are connected to Exchange only.

Before you begin