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Add people to a booking so that they receive an invitation. You can invite colleagues as participants and guests from outside your organization as external visitors.

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Add participants

  1. In the booking window, go to Participants.
  2. Select a person from your contact list, or enter the person manually.
  3. Select Save to save the booking.
Each participant receives an email that tells them about the invitation.

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Add external visitors

External visitors are guests from outside your organization. This function uses a Visitor Management System (VMS).
1

Add a visitor

In the booking window, go to External Visitors, and then select the + button.
2

Enter the visitor details

Enter the required information for the visitor.
3

Save the visitor

Select Save.
4

Save the booking

Select Save in the booking window.

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Participants and capacity

For a common space, participants count toward the number of available spots. See Book a common space.