User Management
Roles
In our latest release, 2025.1, we are introducing our new user management system.
This fundamental change moves the User Management settings from the System Management application to the PADS4 Web Portal.
With this change, we have also introduced Roles to further refine the user management part of PADS4.
Roles will allow you to quickly assign a certain set of licenses and permissions to a user.
The new user management system is not yet compatible with Legacy CMS and Workspace
How to use roles in PADS4
The System Management and License Management licenses are required to administer your users and roles
- You can access it by logging in to your PADS4 Web Portal with your Adminstrator account. Go to Dashboard, and on the bottom left go to Users.
- On the left-hand side you can switch between the Users and Roles
- In the user’s overview, you will see the users and their corresponding information as:
- Name
- Username
- Roles
- License
- In the Roles section, you will get the following overview of the roles that are available, including the default roles, which are explained below.
Default roles
There are 5 default roles:
CMS Advanced users group
| Application | Access | Inheritance |
|---|---|---|
| Web Designer | Read/Write/Delete | |
| CMS | Read | |
| Content | Read/Write/Delete | Content users group |
CMS Manager group
| Application | Access | Inheritance |
|---|---|---|
| CMS | Read/Write/Delete | |
| Users | Read/Write/Delete | |
| Content | Read/Write/Delete | Content users group |
CMS User group
| Application | Access | Inheritance |
|---|---|---|
| CMS | Read | |
| Content | Read/Write/Delete | Content users group |
Content Managers group
| Application | Access | Inheritance |
|---|---|---|
| Content | Read/Write/Delete/Modify |
Content User group
| Application | Access | Inheritance |
|---|---|---|
| Content | Read/Write/Delete |
Customizing roles
- You can edit these roles to your preferred configuration, or you can make your own Roles where you can specify any other roles that it is a member of, or assign certain licenses.
- With these roles or the self-created roles, you can then further specify the access that you grant users with a certain role to application available in the PADS4 Web Portal.
Content library
- Right click on the folder that you want to change/review access for and press “Edit access”
- An overview of the roles and users with their rights on this particular folder will show and allows you to add or remove roles and users.
Web designer category’s
- Click the 3 dots on the right of your category and click on “Edit access”
Web designer templates
- Hover your mouse on a template and click the three dots, click on “Edit access”