How to use roles in PADS4
The System Management and License Management licenses are required to administer your users and roles
- You can access it by logging in to your PADS4 Web Portal with your Administrator account. Go to Dashboard, and on the bottom left go to Users.
- On the left-hand side you can switch between the Users and Roles
- In the user’s overview, you will see the users and their corresponding information as:
- Name
- Username
- Roles
- License
- In the Roles section, you will get the following overview of the roles that are available, including the default roles, which are explained below.
Search for Users
Use the search function to quickly locate specific users in the system. It searches across key fields: Name, Username, Roles, and License. This is ideal for admins managing PADS4. How to Search- Enter keywords in the search box (e.g., “john.doe”, “admin role”, or “Cms users group”).
- Results filter dynamically as you type—no need to hit Enter.
Default roles
In PADS4 version 2025.1 there are five default roles, since PADS4 version 2025.2, five additionel roles have been added which are listed further in the article.
CMS Advanced users group
CMS Manager group
CMS User group
Content Managers group
Content User group
With the release of PADS4 version 2025.2, the below default roles has been added.
Do note that the viewer roles require an Agent or System Management ( Only for on-offline status / removal of viewers ) license to be effective outside of CMS2.0, as the roles are purely to set permissions once access have been granted by the license that has been assisgned to the user.You can choose to adjust the default viewer roles to add this license automaticly to the user which has this role assigned.
Viewer manager group
Viewer observer group
Viewer user group
Workspace users group
CMS 1.0 administrators group
Customizing roles
- You can edit these roles to your preferred configuration, or you can make your own Roles where you can specify any other roles that it is a member of, or assign certain licenses.
- With these roles or the self-created roles, you can then further specify the access that you grant users with a certain role to application available in the PADS4 Web Portal.
Content library
- Right click on the folder that you want to change/review access for and press “Edit access”
- An overview of the roles and users with their rights on this particular folder will show and allows you to add or remove roles and users.
Web designer category’s
- Click the 3 dots on the right of your category and click on “Edit access”
Web designer templates
- Hover your mouse on a template and click the three dots, click on “Edit access”
Viewers & Viewer groups
- In Tree view, right click on the viewer group and click on “Edit Access”
- In Detail view, hover your mouse on either the viewer group or viewer and press the three dots to “Edit access”.
