Adding a Room
To add a room to the PADS4 Workspace module, you can choose from two options:Import Rooms
This option queries the connected calendar (e.g., Microsoft Exchange) to retrieve room resource information. Once the query is complete, a list of available rooms will be shown, allowing you to select which rooms to add to the system.Manual Room Creation
You can also manually create a room that is not part of the connected calendar by selecting the manual creation option.Room Details
When creating a room, you’ll be required to enter the following information under various tabs:General
- Room Name: Specify the name of the room
- Room Type: Specify the room type, this can either be a bookable or non-bookable room
- E-mail Address: Specify the e-mail address of the room
- Capacity: Specify how many people can fit in the room
- Image: Upload a picture of the room or that represents the room name from the content library
- Location: Specify the location of the room, for example the city in which the room is located
- Time zone: Specify the Time Zone in which the room is located, this can be important when booking the room.
- Inactive: Check this checkbox to make this room unavailable for booking
- Set reduced capacity: Check this checkbox to limit the number of occupants that are allowed in the room
Equipment
- Assign equipment available for this room (e.g., projector, display, speaker system)
Additional Service
- Add services such as catering, cleaning, or other support options available with the room
Approval
- Specify whether bookings for this room require approval
Extended Property
- Define additional room properties such as wheelchair accessibility or special use tags
License
- Configure whether the room appears in the Outlook Add-in or generates a QR Code for access