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The homepage of the PADS4 Visitor Management System (VMS) provides an overview of active and pre-registered visitors, system actions, and access to core features such as user creation, archives, and settings. This central dashboard serves as your starting point for managing guest entries, configuring the environment, and handling day-of check-ins.

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Getting started

From the homepage, you can:
  • Create a new visitor entry
  • View archived guest records
  • Access system settings
We’ll begin by walking through the process of creating a new user.

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Upper-right dashboard options

  • Language Selection: PADS4 VMS supports English and French.
  • Logout: Use the user icon in the top-right corner to safely log out of the system.

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Creating a new visitor entry

To create a new visitor, the following fields are required:
  • Email Address
  • Assigned Host (from Workspace)
  • Assigned Building (from Workspace)

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Optional fields:

  • First Name / Last Name
  • Company Name
  • Visit Purpose
  • Expected Arrival and Departure Time

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Email notification & self-registration

Once the visitor is created:
  • They receive an automated email with check-in instructions.
  • The email includes a pre-registration link, allowing them to:
    • Edit their personal information (name, company, etc.)
    • Confirm their attendance
  • Pre-registered visitors can validate themselves on-site using a QR code or pincode.
For on-site self-check-in: Deploy interactive tablets, laptops, or PADS4 Viewers with browsers configured to open the VMS Kiosk URL:
or
Important (PADS4 version 2022.3 and newer):
Use the correct domain-specific URL structure to avoid licensing issues in multi-domain environments:
For single-domain environments:

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QR code or PIN check-in

Visitors can check in using either:
  • A QR Code (camera-enabled devices required)
  • A randomly assigned PIN
Browsers will request permission to access the camera if QR code scanning is used. Supported browsers: Chrome, Edge, Firefox, Internet Explorer.

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Dashboard action buttons

Once a user is registered, the following actions are available via the Action Button:

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For all registered users:

  • Manual Check-In – Directly check the user in from the dashboard.
  • Edit User – Update personal details and contact information.
  • Delete User – Remove the user from the system.

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For checked-in users:

  • Print ID Badge – Download or print a custom-designed visitor badge. You can configure badge styling under the Settings tab.
  • Manual Check-Out – Log out the user when their visit is complete.