> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pads4.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Room profiles

The **Room Profiles** tab allows you to define operational rules for rooms. Each profile sets behavior parameters that can be reused across multiple rooms, streamlining setup and ensuring consistency.

## Creating a Room Profile

To create a new room profile, click the **Create Room Profile** button.

### General Tab

In the General tab, fill in the following details:

* **Name**\
  Name of the room profile.

* **Description**\
  A short explanation of the profile's purpose.

* **Use External Booking System**\
  Enables integration with external systems such as Microsoft Outlook.

* **Is a Sharing Desk Profile**\
  Use this option for profiles intended for shared desks.

* **Is Default Assigned to a User**\
  Indicates if this desk is normally assigned to a specific user.

* **Inactive**\
  Marks the profile as in-bookable (e.g., temporarily unavailable).

* **Limit Capacity**\
  Used in shared office scenarios to restrict the number of available seats.

* **Enable Cleanup**\
  Adds a cleanup buffer time after a reservation. During this period, the room cannot be booked.

* **App Booking**\
  Enables bookings via the PADS4 web application or physical room panels.

* **Sensor Booking**\
  Activates booking based on occupancy sensors (e.g., auto-booking when presence is detected).

### Additional Tabs

* **Additional Service**\
  Assign additional services such as catering or AV setup to rooms using this profile.

* **Approval**\
  Require approval from a designated user before a booking is finalized.

* **Extended Property**\
  Add custom room features like wheelchair accessibility or equipment notes.

* **License**\
  Enable this room to appear in the Outlook Add-in or assign it a QR Code for user access.