> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pads4.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Booking approvals and requests

> Learn how bookings that need approval and booking requests work in PADS4 Workspace, who does what, and which emails and statuses you see.

Some bookings in PADS4 Workspace are not final when you save them. A person must first approve the booking, or assign a room to it. PADS4 Workspace guides everyone in the process with emails and with the status of the entry in the calendar.

## Two processes

| | Booking that needs approval | Booking request |
| - | - | - |
| **When it applies** | You select a specific room, and the room needs approval. | You cannot select a room. You describe what you need. |
| **What you do** | Book the room as usual. | Submit your criteria, such as date, building, equipment, and services. |
| **Who decides** | The approver confirms the booking. | The manager assigns a room, and confirms the booking. |
| **Status in your calendar** | **Pending** | Yellow entry |
| **Email to you at the start** | Your booking is awaiting approval. | Your request is awaiting assignment and approval. |
| **Email to you at the end** | The booking is approved. | A room is assigned. |

## Roles

| Role | Description | Read |
| - | - | - |
| **Requester** | Books a room or submits a request. | [Book a room that needs approval](https://docs.pads4.com/modules/workspace/book-with-approval.md), [Submit a booking request](https://docs.pads4.com/modules/workspace/booking-request.md) |
| **Approver** | Approves bookings for rooms that need approval. | [Approve a booking](https://docs.pads4.com/modules/workspace/book-with-approval.md#approve-a-booking) |
| **Manager** | Reviews booking requests and assigns rooms. | [Assign a room to a booking request](https://docs.pads4.com/modules/workspace/booking-request.md#assign-a-room-to-a-request) |
| **Administrator** | Turns on approval, allows booking requests, and sets who approves or manages. | [Set up approvals and booking requests](https://docs.pads4.com/modules/workspace/booking-approval.md) |


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