> ## Documentation Index
> Fetch the complete documentation index at: https://docs.pads4.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Book a space

> Book a room or desk in PADS4 Workspace by entering a subject, date, and participants, and optionally adding a Teams meeting, visitors, reminders, and services.

Book a room or desk when you need it for a meeting, a task, or a working day. After you save, the booking appears in your calendar, and all participants receive an email invitation.

## Before you begin

* Find the space that you want to book. See [Search for a space](https://docs.pads4.com/modules/workspace/workspace-web-application/searching-for-a-space).
* For a shared area such as a cafeteria, see [Book a common space](https://docs.pads4.com/modules/workspace/workspace-web-application/booking-a-common-space). For desks for a team, see [Book a group workspace](https://docs.pads4.com/modules/workspace/workspace-web-application/booking-a-group-workspace).

## Book a space

**1. Start the booking**

Select the space, and then select the **+** button in the lower-right corner of the screen. The booking window opens.

**2. Enter the booking details**

Complete the fields that you need. See [Booking fields](#booking-fields).

**3. Add options**

(Optional) Add [participants and visitors](https://docs.pads4.com/modules/workspace/invite-participants-visitors.md), [reminders](https://docs.pads4.com/modules/workspace/booking-reminders.md), or [additional services](https://docs.pads4.com/modules/workspace/add-service.md).

**4. Save the booking**

Select **Save**.

![Filled In Booking](https://mintcdn.com/pads4/ivtETGBhGMoGyNoa/images/workspace/filled-in-booking.png?fit=max\&auto=format\&n=ivtETGBhGMoGyNoa\&q=85\&s=585630631493c9165d749c186e1a9a42)

> [!TIP]
>
> The booking appears in your calendar. See [My calendar](https://docs.pads4.com/modules/workspace/workspace-web-application/my-calendar.md).

> [!NOTE]
>
> Some rooms need approval. In that case, the booking stays *pending* in your calendar until an approver confirms it. See [Workflows](https://docs.pads4.com/modules/workspace/workspace-web-application/Workflows.md).

## Booking fields

| Field | Description |
| - | - |
| **Subject** | The title of the meeting or reservation. |
| **Participants** | The people in your organization that you invite. See [Invite participants and visitors](https://docs.pads4.com/modules/workspace/invite-participants-visitors.md). |
| **External Visitors** | Guests from outside your organization. See [Invite participants and visitors](https://docs.pads4.com/modules/workspace/invite-participants-visitors.md). |
| **Date** | The date and time of the booking. |
| **Space** | The room or desk that you book. |
| **Teams Meeting** | Creates a Microsoft Teams meeting link for the booking (optional). |
| **Description** | More details about the meeting. |
| **Public or Private** | If you select **Private**, the name of the organizer and the subject are hidden on room displays and in public lists. |
| **Comments** | Notes or instructions for the booking (optional). |
| **Visual** | An image that can appear on room panels or on digital signage. |
| **Additional Services** | Extra services, such as catering or equipment. See [Add services to a booking](https://docs.pads4.com/modules/workspace/add-service.md). |

> [!NOTE]
>
> Your administrator can turn on Teams meetings for all bookings by default. This works for rooms that are connected to Exchange only.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.